Bylaws of the Internet Society Malaysia Chapter

Bylaws of the Malaysian Chapter (ISOC-MY)

Article I. - Name

1. This organization shall be called the ISOC Malaysia Chapter.

Article II. - Purpose

1. This chapters will serve the Society's purposes by serving the interests of a segment of the global Internet community through a local presence, focus on local issues and developments and use of local languages.

2. This Chapter will serve persons who live or work in Malaysia

3. This Chapter is chartered by the Internet Society. These bylaws neither supersede nor abrogate any of the Bylaws of the Internet Society that regulate chapter affairs.

Article III. - Membership

1. All members of a chapter shall also be members of the Internet Society. Membership is not necessary, however, for participation in activities of the society or its chapters.

2. All individuals and organizations falling within the defined scope of the chapter shall be eligible for membership without discrimination.

3. Membership in the Chapter shall be open to all ISOC members in Malaysia upon request and payment of any local dues, as determined by the Executive Committee.

4. Student membership shall be open to all full-time students; student membership dues shall be determined by the Executive Council, but shall not exceed 75 percent of regular member dues.

Article IV. - Officers

1. The officers of this Chapter shall be: Chair, 2 Vice Chairs, Secretary, and Treasurer.

The officers shall be elected by the Executive Council. They shall take office immediately and serve for one year or until their successor is elected. In case of any resignations, Executive Council will decide whetherelection by holding an extraordinary meeting is necessary. If so, the officer(s) so elected will serve only till regular annual Election meeting is held.

Article V. - Duties of Officers

1. The chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the Internet Society and these bylaws. The Chair shall preside at all meetings of this Chapter and of its Executive Council. With the advice of the Chapter's Executive Council, the Chair shall appoint all members of committees of this chapter and all Committee chairmen.

2. The Vice Chair shall preside at meetings in the absence of the Chair.

The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:

  1. Preparation of the Annual Chapter Report for presentation to the Chapter at the Annual Election Meeting.
  2. Preparation of the Chapter's Activity Report and submission of this report to ISOC Headquarters.
  3. Notification to ISOC Headquarters of any changes in the elected officers of the Chapter.
  4. Submission of any proposed amendment to these Vice President of chapters for approval.

4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer shall also include:

  1. Preparation of the Chapter's Annual Financial Report for presentation to the Chapter at the Annual Election meeting.
  2. Completion and submission of the Annual Financial Report to ISOC Headquarters.

Article VI. - Executive Council

The Executive Council shall consist of the present Chapter officers, the chairmen of the Chapter's standing committees and up to Four Members-at- Large.

The term of the members of the Council shall coincide with the terms of the officers.

They shall take office on the first day of the fiscal year and serve for one year.

Article VII. - Standing Committees

  1. The Standing Committees of the Chapter shall be Program and Membership Committees.
  2. The Program Committee shall plan and make arrangements for the technical programs of the Chapter's meetings in accordance with the membership's interests and the aims of the Chapter as set forth in Article II.
  3. The Membership Committee will screen all Membership Applications and decide on them.

Article VIII. - Temporary Committees

1. The Chapter shall hold meetings only in places that are open and accessible to all members of the Society. Meetings shall be held as planned by the Executive Committee. Members may attend remotely to the meetings if possible.

2. The Annual Business meeting shall be held at the last meeting of the program year. At this meeting, the Secretary and Treasurer each shall present a report. Also, the election of the Executive Committee shall be completed at this meeting.

3. Notices of the place and time of all meetings shall be distributed to all members at least one week prior to any meeting, by Internet mail or by oral, telegraphic, or other written notice,duly served on or mailed .

Article X. - Disbursements and Dues

1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meeting.

2. Dues shall be fixed annually by the Executive Council.

Article XI. - Amendment and Voting Procedures

1. All proposed changes to these Chapter Bylaws shall have been approved by the ISOC Membership Team before being presented to the Chapter membership for a vote.

2. No official business of the Chapter shall be conducted unless a quorum of the Chapter is present.

3. A quorum of the Chapter shall be defined as 10 percent of the voting membership of the Chapter or at least 10 members, which ever is greater.

4. A simple majority of the members present and voting shall be required to carry a motion.

5. To vote on the Bylaws, the Chapter should have a quorum and action will be passed by a plurality of affirmative votes (majority of those voting yea or nay)

6. Officers will be elected by a plurality of votes cast.

Article XII. - Dissolution of the Chapter

1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.

2. Should this Chapter be dissolved, its assets shall be transferred to a suitable Not-for-Profit organization promoting the interest of Internet in Malaysia.